This way pages won’t discolour and you aren’t in danger of losing any bits that may fall out over the years as is likely with more traditional scrapbooking styles. I will always recommend creating a digital album that will be printed up into a beautiful book. Once you have gathered all the bits you need for your album it is time to start designing.

We also had a special page dedicated to a story about him on another holiday where he capsized a jet-ski with his friend’s young daughter on – a memorable and very funny family moment (luckily no one was hurt!!) Pages or sections like these are a great way to cover every aspect of someone ‘s life so it is a good idea to create special folders for these when you are collating the documents too. In my Dad’s book, we had a collage of holiday photos from Portugal, our regular family holiday destination, as well as some special blue pages that included messages from all his Chelsea Football Club friends that he goes to the games with. I often find that it is a good idea to create a separate section within the book for these sorts of things. If you are using a design service such as And Other Memories, we can save you the hassle and do the scanning for you, Either way allow plenty of time for scanning as it takes a lot longer than you think with home machines! Try to save the scans in relevant folders so that they are easy to access when you want them later. It’s a good idea to scan each message as it comes in if you are designing the book yourself, that way you know you have it as a digital version ready for the design and print stages. This way it will much easier to design when it comes down too it. Arrange them in the order that you want them to go in the book. Start collecting all the messages and/or photos. It can also give the book a really nice uniform look if everyone writes on the same cards. The easier you make it for the contributor’s the more likely you are to get a response. This way it makes it much easier for them to sit down and write something and quickly throw it in the post. SrvMthdDraft.doc, SrvMthdFinal.doc, SrvMthdLastOne.doc and you really want to get a response, it is a good idea to include stamped addressed envelopes and postcards or cards for them to fill out with your letter to the contacts.BDHSurveyProcedures_00_04.pdf : Version 4 of the survey procedures for the British Dental Health Survey.Int024_AP_.doc : Interview with participant 024, interviewed by Anne Parsons on 5 June 2008.FG1_CONS_.rtf : Interview transcript of the first focus group with consumers, that took place on 12 February 2010.It is better to record such essential information in the file name. Whilst computers add basic information and properties to a file, such as file type, date and time of creation and modification, this is not reliable data management. Include versioning within file names where appropriate.Reserve the 3-letter file extension for application-specific codes of file format (e.g.doc.Use hyphens (-) or underscores (_) to separate elements in a file name.Avoid using spaces, dots and special characters (& or ? or !).Use file names to classify types of files.File names should be independent of the location of the file on a computer.īulk renaming of files can be done with the Bulk Rename Utility in Windows, or with software, such as Ant Renamer, RenameIT or Rename4Mac. In collaborative research, it is essential to keep track of changes and edits to files via the file name. They should uniquely identify a file and help in classifying and sorting files.įile names that reflect the file content also facilitate searching and discovering files. Good file names provide useful cues to the content, status and version of a file. It helps to restrict the level of folders to three or four deep and not to have more than ten items in each list.Ī file name is a principal identifier for a file. Documentation files are organised also according to type of documentation file and research activity.

Data files are further organised according to data type and then according to research activity. In this example, data and documentation files are held in separate folders. When working in collaboration with others, the need for an orderly structure is even higher.Ĭonsider the best hierarchy for files, deciding whether a deep or shallow hierarchy is preferable. Think carefully how best to structure files in folders, in order to make it easy to locate and organise files and versions. Sensible file names and well-organised folder structures make it easier to find and keep track of data files. How best to keep track of your data files

Organise pages pdf